Company: City of Enid
Posted on: November 21, 2019
POSITION DESCRIPTIONPOSITION TITLE: Account Clerk DEPARTMENT:
Records & ReceiptsPOSITION CODE: 19-450 FLSA STATUS:
Non-ExemptPOSITION REPORTS TO: City Clerk, Assistant City
ClerkPOSITIONS SUPERVISED: None BLS COMPARABLE: 43-3011, Bill &
Account CollectorsLeadership: Provides co-worker leadership to
others through motivation, team building,and providing feedback.
CONDITIONS OF EMPLOYMENT:
- Subject to post offer, pre-employment drug screen.
- Subject to a pre-employment criminal background check.
- Keyboarding speed of 35 wpm.
- Ten-key speed of 4000 keystrokes per hour, adjusted speed.
- Basic Excel skills.
- English proficiency.POSITION PURPOSE: Assist in ensuring the
financial integrity of the City finances by providing precise,
orderly, and efficient clerical support. ESSENTIAL FUNCTIONS AND
- Operate computers programmed with accounting software to
record, store, and analyze information.
- Receive and receipt revenues, including utility payments,
miscellaneous business and contractors licenses, permits, special
assessments, and daily deposits from Police, Fire, Golf, Airport,
Landfill, Conference Center, and the municipal pool.
- Operate 10-key calculators, typewriters, and copy machines to
perform calculations and produce documents.
- Debit, credit, and total accounts on computer spreadsheets and
databases, using specialized accounting software.
- Check figures, postings, and documents for correct entry,
proper codes, and balance cash receipt drawers on a daily
- Calculate, prepare, and issue bills, invoices, account
statements, and other financial statements according to established
- Enter data into financial, accounting or auditing reports and
tables pertaining to such matters as cash receipts and
- Code documents according to company procedures. File
- Access computerized financial information to answer general
questions as well as those related to specific accounts.
- Generate monthly reports and invoices and send statements to
business licensees for renewal.
- Provide assistance to other departments as needed.
- Perform other duties as required.PERFORMANCE MEASUREMENTS
- The Records & Receipts division runs smoothly and
- Excellent customer service is provided to City personnel and
- Cash receipt drawers are accurately counted and balanced.
- Reports are accurate, updated, and easily retrieved.
- Effective working relations exist with City personnel.
- New employees are well trained and assisted. Management is
- Employee understands and adheres to applicable safety
- The Citys professional reputation is maintained. QUALIFICATIONS
EDUCATION/EXPERIENCE: High School diploma or General Education
Degree (GED); or six months related experience and/or training; or
equivalent combination of education and
experience.CERTIFICATES/LICENSES: Additional related training
preferred. REQUIRED KNOWLEDGE: Clerical Knowledge of administrative
and clerical procedures and systems such as word processing,
managing files and records, and other office procedures and
terminology. Customer and Personal Service Knowledge of principles
and processes for providing customer and personal services.
Computers Intermediate personal computer skills, including
electronic mail, routine database activity, word processing,
spreadsheet, graphics, etc.English Language Knowledge of the
structure and content of the English language including the meaning
and spelling of words, rules of composition, and
grammar.SKILLS/ABILITIES: Handle multiple tasks simultaneously.
Accurate and attentive to detail.Good public relations abilities.
Strong typing and computer application skills. Ability to assist
and support others. Able to operate telephone, PC, copier, and
other basic business machines. PHYSICAL & MENTAL ACTIVITIES AND
REQUIREMENTS OF THIS POSITIONFINGER DEXTERITY: Manual dexterity
sufficient to reach and handle items.VISUAL ABILITIES: Normal
vision, with or without corrective lenses.PHYSICAL STRENGTH: Exerts
up to 10 lbs. of force occasionally. (Almost all office jobs.)
Sedentary physical activity performing non-strenuous daily
activities of an administrative nature. Extensive sitting. Frequent
use of arms, hands, and fingers to reach, handle, touch, and feel.
Extensive use of phone.LANGUAGE/COMPREHENSION: Ability to read and
interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to speak effectively
with customers.REASONING ABILITY: Ability to apply common sense
understanding to carry out instructions furnished in written, oral
or diagram form. Ability to deal with problems involving several
concrete variables in standardized situations. MATHEMATICS ABILITY:
Ability to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals.
Ability to compute rates, ratio, and percent and to draw and
interpret bar graphs. WORK SCHEDULE/HOURS: Regular 8 hour shift,
typically 8:00 a.m. to 5:00 p.m., Monday through
Friday.OtherVariable lunch period and breaks in coordination with
other office personnel.WORK CONDITIONS: Well-lighted, heated and/or
air-conditioned indoor office setting with adequate
ventilation.Noise level: Moderate noise (examples: business office
with computers and printers, light traffic).Other work conditions:
None. ADVANCEMENT CRITERIAINTERMEDIATEADVANCED4-6 years related
work experience.7+ years related work experience.Completion of
business coursework.Associate's degree or equivalent in related
field.Proficient Word and Excel test scores.Advanced Word and Excel
test scores.Proficiency w/ systems, including computer
programs.Advanced w/ systems, including computer
programs.Conversational Spanish.Bilingual.Knowledge of safety as
applies to job.Ability to fill in for Assistant City Clerk for
short periods.Valid CPR certification.JOB DESCRIPTIONS Job
descriptions assist organizations in ensuring that the hiring
process is fairly administered and that qualified employees are
selected. All descriptions have been reviewed to ensure that only
essential functions and basic duties have been included. Peripheral
tasks, only incidentally related to each position, have been
excluded. Requirements, skills, and abilities included have been
determined to be the minimal standards required to successfully
perform the positions. In no instance, however, should the duties,
responsibilities, and requirements delineated be interpreted as all
inclusive. Additional functions and requirements may be assigned by
supervisors as deemed appropriate. In accordance with the Americans
with Disabilities Act, it is possible that requirements may be
modified to reasonably accommodate disabled individuals. However,
no accommodations will be made which may pose serious health or
safety risks to the employee or others or which impose undue
hardships on the organization. I have reviewed this job description
and I can perform the essential functions of this position, with or
without, reasonable accommodations. I have also received or have
been offered a copy of this job description. Printed Name_______
Date /_/_ Signature___________Deadline for Applications: 12/2/2019
Employee Group: AFSCME FT Work Schedule: Regular 8 hour shift,
typically 8:00 a.m. to 5:00 p.m., Monday through Friday.
Department: 220 Records and Receipts External Company Name: City of
Enid External Company URL: www.enid.org Post End Date:
Keywords: City of Enid, Enid , Account Clerk, Other , Enid, Oklahoma
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