Assistant Registrar

Company: Oklahoma State University
Location: Oklahoma City
Posted on: May 1, 2025

Job Description:

Job Summary:

The AssistantRegistrar manages the institutional class schedule, prepares NSC data forsubmission in coordination with campus partners, and maintains the officialcatalog. This position also oversees the analysis and assessment of academicand non-collegiate records for accurate evaluation of transfer credit andprovides departmental training on the same. The Assistant Registrar has somesupervisory duties within the Office of the Registrar and acts as a liaisonwith academic departments and advisors concerning areas of responsibility thatfall within the scope of the position. Essential Job Functions: Interpret and communicate academic policies, ensuring compliance with institutional, state, and federal standards.Manage and provide content knowledge and training on processes and procedures for transfer evaluation and transfer credit application following strict policies and data standard guidelines. Provides support and direction for Registrar Specialists to ensure timely updates to student records in collaboration with Admissions and Financial Aid Departments.Manage policies and procedures related to prior learning assessment such as credit by exam and advanced standing credit for industry recognized certifications and training.Prepares NSC data for submission in coordination with campus partners and assists with ongoing review of student records and assists with data corrections as needed for internal and external reporting.Serves as the technical manager of section level catalog maintenance including annual catalog updates in response to changes in policy, procedure or curriculum changes and coordinates with departments in the offering of approved courses. Assists with various Registrar Office technical processes such as updates to term controls, academic calendars, and registration functionality.Retain accurate student records and maintain student confidentiality by observing policies related to student privacy (FERPA).Provide frontline Registrar Services support and provide supervision to select Registrar Specialist team members.Respond to inquiries promptly to support student retention and satisfaction.Support campus wide retention and enrollment initiatives.Participate in departmental documentation and process improvement efforts; exhibit an understanding of this positions role in the campus semester plans, standard operating procedures, key performance indicators, etc.Serves as the immediate back-up for the Registrar.Completes all mandatory training and participates in meetings and professional development activities.Performs all duties as assigned. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Keywords: Oklahoma State University, Enid , Assistant Registrar, Other , Oklahoma City, Oklahoma